ECCC Policies & Procedures

00 Cover Page1
01 TABLE OF CONTENTS2
10 SECTION I - THE COLLEGE12
100 The Policies and Procedures Manual13
100.1 Evaluation and Revision of the Policies and Procedures Manual14
101 History of the College15
102 District Legal Status16
103 Accreditation and Affiliations17
104 Memberships18
105 Non-Discrimination19
106 Affirmative Action Plan21
107 Public Records Review Policy22
108 Title IX and Section 504 Regulations - Self-Evaluation Plan23
109 Firearms, Guns, and Weapons on Campus24
110 Code of Conduct - Participation in Title IV Loan Program25
199 SECTION II - INSTITUTIONAL PLANNING & EFFECTIVENESS27
200 Vision Statement and Mission Statement28
201 Core Values and Institutional Commitments29
202 Strategic Planning31
202.1 Substantive Change32
202.3 Definition of Educational Program34
203 Strategic Planning Process35
204 Major Maintenance Planning System36
205 Institutional Research37
206 Educational Program Evaluation38
207 Facilities Planning41
299 SECTION III COLLEGE ORGANIZATION & ADMINISTRATION42
300 Board of Trustees43
300.1 Philosophy of the Board of Trustees44
300.2 General Powers and Duties of the Board of Trustees45
300.3 General Policies of the Board of Trustees46
300.3.1 Policies and Procedures for Naming Campus Buildings & Facilities47
300.4 The Board of Trustees' Responsibilities and Authority in Delegating Authority50
300.5 State Statute Governing the Selection of Board of Trustees52
300.6 Organization of the Board of Trustees54
300.6.1 Committees of the Board of Trustees55
300.7 Officers of the Board of Trustees56
300.7.1 Chairman-Board of Trustees57
300.7.2 Vice-Chairman-Board of Trustees58
300.7.3 Secretary-Board of Trustees59
300.8 Official Meetings and Membership of the Board of Trustees60
300.8.1 References for Conducting Board of Trustees Meetings61
300.8.2 Executive Sessions62
300.9 Dismissal of Members of the Board of Trustees63
300.10 Attorney for the Board of Trustees65
300.11 Nepotism66
300.12 Members of the Board of Trustees67
301 President of the College69
301.1Selection and Definition of Authority and Responsibilities of the President70
301.2 State Statute Pertaining to the Powers and Duties of the Community College President72
302 Organizational Chart74
ECCC_OrgChart_FA2017_Sept.vsd74
Level 174
Athletics76
Bus. Oper78
Instruction80
Workforce82
Public Info84
Student Services86
IR and E88
Overall90
303 Council and Committee Governance Structure.doc92
304 Service on College Councils-Committees96
305 East Central Community College Foundation, Inc97
305.1 Position Statement Regarding Foundations98
305.2 East Central Community College Foundation, Inc., Fund-Raising99
305.3 Endowments100
306 ECCC Alumni Association Outstanding Instructor of the Year101
307 Emergency Procedures102
308 Safety Policy106
309 Emergency or Bad Weather Closings107
399 SECTION IV COLLEGE INSTRUCTIONAL PROGRAM108
400 Admission Requirements109
400.1 Admission of Academic and Technical Students110
400.2 Admission of Associate Degree Nursing Students111
400.3 Admission of Practical Nursing Students114
400.4 Admission of Licensed Practical Nurse to Associate Degree Nursing Bridge Program116
400.5 Admission of Emergency Medical Technician (EMT) Basic Students117
400.6 Admission of Emergency Medical Technician (EMT) Paramedic118
400.7 Admission of Surgical Technology Students119
400.8 Admission of Transfer Students120
400.8.1 Transfer Credits121
400.9 Admission of Career Students122
400.10 Admission of Continuing Education Students123
400.11 Admission of International Students124
400.12 Special Admission126
400.12.1 Dual Credit - Academic127
400.12.2 Dual Enrollment - Academic128
400.13 Admission of Veterans and In-State Residency Status129
400.13.1 Benefits for Veterans130
400.13.2 Selective Service131
400.13.3 U.S. Department of Veterans Affairs (VA) Transfer Credit - Traditional and Non-Traditional132
400.13.4 Monitoring Academic Progress for Veterans133
400.14 Admission of Part-time Students134
400.15 Admission of Warrior Path to Success (WPS) Students135
400.16 Transfer Transient Admission136
400.17 Admission of Non-Degree Seeking Students.137
400.18 Vaccinations & Immunizations138
401 Advanced Placement-Credit By Examination139
401.1 Articulated Credit for Career and Technical Programs140
401.2 Advanced Placement Examination141
401.3 College Level Examination Program (CLEP) and DDST Subject Standardized Test (formerly known as DANTES)142
401.4 Experiential Learning Challenge Examination143
402 Curriculum144
402.1 Academic Programs of Study145
402.2 Academic Core Curriculum146
402.3 College-Level Competencies for Associate of Arts or Associate of Science147
402.4 Technical Programs of Study148
402.5 Technical Core Curriculum149
402.6 College-Level Competencies for Associate of Applied Science150
402.7 Career Programs of Study151
402.8 ABE, HSE, and Special Interest Classes152
402.9 Business and Industry Training or Retraining153
402.10 Curriculum Review and Revision154
402.10.1 Curriculum Additions, Changes, or Deletions Between Planned Reviews156
403 Instruction157
403.1 Course Syllabi158
403.1.1 Evaluation and Revision of Course Syllabi159
403.2 Textbooks160
403.2.1 Policy on Textbook Selection161
403.3 Academic Evening Classes162
403.4 eLearning Education163
403.5 Intellectual Property165
404 Grades168
404.1 Grading Procedure169
404.1.1 Students' Right to View Work Policy170
404.2 Grading System171
404.3 Change in Grade172
404.3.1 Contesting Final Grades173
404.4 Repeat Courses174
404.5 Academic Forgiveness175
404.6 Honor Roll176
404.7 Academic Probation and Suspension177
404.8 Academic Dishonesty178
405 Classification of Students180
406 Absentee Policy181
406.1 Class Tardiness183
407 Withdrawal from College184
407.1 Withdrawal from College-As a Result of Active Military Status185
408 Withdrawal from a Course186
409 Course Changes187
410 Honors Program188
410.1 Honors Program Eligibility189
410.2 Establishment of the Honors Council190
411 Career & Technical - Education Plan of Operation191
411.1 Career-Technical Safety192
411.2 Career-Technical Inventory193
411.3 Career-Technical Equipment Purchase194
411.4 Career-Technical Live Work Policy195
411.4.1 Career-Technical Live Work Policy for the Collision Repair Technology Program197
411.5 Career-Technical Student Organization Sponsorships198
411.6 Career-Technical Word Processing and Duplicating199
412 Continuing Education, Extension and Special Activites200
412.1 Contractual Relationships201
412.2 Off-Campus Classes202
412.3 Career-Technical Adult Evening Classes203
412.4 Other Continuing Education Courses204
412.5 Adult Career Class Fees or Charges205
413 Completion Requirements206
413.1 Requirements for Degrees207
413.2 Requirements for Certificates209
413.3 Student Participation in Graduation210
413.4 Reverse Transfer Policy211
414 Definition of Credit Hour212
415 Auditing a Course215
499 SECTION V COLLEGE EDUCATIONAL & INSTRUCTIONAL SUPPORT SERVICES216
500 Educational Support Services217
501 Library218
501.1 Services of the Library219
501.2 Staff of the Library222
501.3 Library Hours223
501.4 Circulation224
501.5 Periodicals, Reference & Reserve Materials225
501.6 Memorabilia-Archival Collection226
501.7 Institutional Relationships227
501.8 Policy on Copyright Law, Mutilation of Materials, Challenged Materials, and Privacy228
501.9 Library Security System229
501.10 Library Evaluation Techniques230
502 Audio Visual Resources231
503 Technologies and Eletronic Resources232
504 Collections233
505 Instructional Support Services235
506 Instructional Support Services & Student Dev. Services for Off-Campus Classes236
507 The Success Center238
599 SECTION VI COLLEGE FINANCIAL AND OTHER ADMINISTRATIVE RESOURCES239
600 Budgets240
601 Revenue242
601.1 Student Fees and Refunds246
601.2 Matriculation Fees247
601.3 Room and Board Fees248
601.4 Other Fees249
601.5 Refunds of Tuition, Room and Board Fees250
601.6 Student Accounts Receivable Collections Procedures251
602 Accounting and Reporting252
603 Inventory Control254
604 Investment of Funds255
605 Financial Procedures Required for All College Sponsored Activities256
606 Reserve Funds to Operate & Maintain Facilities at the Philadelphia-Neshoba County Career-Tech Center257
607 Purchasing Procedures258
608 Payroll262
609 Nationally Funded Grants and Contracts263
610 Transportation and Travel264
610.2 Use of College-Owned Vehicles by Outside Groups267
611 Usage of Cellular Phones Owned by the College268
612 Calendar of Activities269
613 Care and Use of Facilities and Equipment270
614 Use of College Physical Plant Facilities for Non-College Activities271
615 Extended Use of College Physical Plant Facilities for Outside Groups272
616 Non-Student Use of Activity Center273
617 Cost Reduction Program274
618 Maintenance Request Procedure275
619 Student Housing Policy (Cross Ref. 815)276
620 Tobacco-Free Policy277
621 Information Technology278
621.1 Network Security279
621.2 Database Security281
621.3 Acceptable Use of College Computer Resources and Networks282
621.4 Social Media Policy284
621.5 Disaster Recovery - Information Technology285
621.7 Archiving for E-Discovery286
622 Food Services287
623 Mail Service288
624 Public Information289
625 Word Processing and Duplicating290
625.1 Central Duplicating291
626 Institutional Records292
627 Procedures for Documenting Information Relating to Potential General Liability Claims293
699 SECTION VII COLLEGE HUMAN RESOURCES & PERSONNEL294
700 Personnel Classifications295
701 Appointments and Employment Procedures for Administrators297
702 Appointments and Employment Procedures for Faculty299
703 Appointments and Employment Procedures for Non-Teaching Professional Staff and Administrative Support Staff301
704 Appointments and Employment Procedures for Non-Teaching Institutional Support Staff - Hourly Personnel303
705 Appointments and Employment Procedures for Part-time Adjunct Faculty and Part-time Employees304
706 Promotions and Transfers306
707 Recruitment of Personnel307
708 Employment Interviewing Chart308
709 Contracts, Salary Records, Salaries, and Educational Updates309
709.1 Advanced Study for Pay Purposes - Non-Faculty311
710 Termination of Service312
711 Contracted Employee Due Process for Procedures for Adverse Employment Actions314
712 Non-Contracted Employee Grievance Procedures for Adverse Employment Actions316
713 Employee Grievance and Complaint Procedures317
714 Employee Code of Ethics319
715 Employee Social Life320
716 Personal Finances321
717 Conflict of Interest322
718 Political Activities323
719 Candidates for Public Office324
720 Public Appearances325
721 Employee Leave326
721.1 Leave Records330
721.2 Family and Medical Leave Act of 1993331
722 Holidays332
723 Confidentiality of Personnel Records333
724 Salary Deductions334
725 Insurance335
726 Policy on College-Owned Housing336
726.1 Required College-Owned Housing for Specified Personnel338
727 Professional Development Opportunities339
728 Orientation of Newly Appointed Personnel340
729 I.D. Cards341
730 Supervision of Personnel342
731 Performance Evaluations and Re-Employment Procedures343
732 Non-Institutional Employees346
733 Employee Tuition Waiver Policy347
734 Retirement348
735 Employee Work Schedules349
735.1 Overtime-Compensatory Time350
736 Participation on Accreditation Committees353
737 Employee Participation in Graduation354
738 Employee Health Policies Relevant to Aids355
739 Employee Policies Relative to a Drug Free Workplace356
740 Sexual Harassment357
740.1 Sexual Misconduct360
741 Faculty367
741.1 Selection of the Faculty368
741.2 Academic Preparation of the Faculty369
741.3 Organization of the Faculty370
741.4 Faculty Work Schedule371
741.5 Faculty Load372
741.6 Faculty Office Assignments373
741.7 Academic and Career & Technical Faculty Salary Schedule for 2017-2018374
741.7.1 Nursing Faculty Salary Schedule for 2017-2018376
741.8 Faculty Development378
741.8.1 Faculty Membership in Professional Organizations379
741.9 Faculty Meetings380
741.10 Division Meetings of the Faculty381
741.11 Association of Faculty, Staff, and Administration (AFSA)382
741.12 Faculty Statement of Academic Freedom385
741.13 Faculty Research and Service to the Support District386
741.14 Advanced Study for Pay Purposes - Faculty387
741.15 Faculty Tenure388
741.16 Faculty Evaluation389
741.17 Faculty Evaluation of the Administration390
741.18 Faculty Advisement of Students391
741.19 Faculty Sponsorship of Student Activities392
741.20 Faculty Involvement in Student Orientation393
741.21 Faculty Involvement With Student Recruitment394
741.22 Faculty Responsibility in Student Discipline395
741.23 Faculty Lounges396
742 General Policies Related to Full-time Hourly Personnel397
743 Employment of Employee's Relative(s)399
799 SECTION VIII COLLEGE STUDENT SERVICES & DEVELOPMENT PROGRAM400
800 Student Development Resources401
801 Recruitment of Students402
802 Summer Orientation Program403
803 Counseling and Guidance404
804 Advisement405
805 Financial Aid Programs406
805.1 Financial Aid and Payment Policy for Tuition, Room, and Board412
806 Student Activities413
807 Intercollegiate Athletics414
807.1 Athletic Department Drug Testing Procedures416
808 Intramural Sports417
809 Student Publications418
810 Student Body Association419
810.1 Constitution and By-Laws of the Student Body Association420
811 Student Organizations421
811.1 Warrior Corps422
811.2 Fund-raising Activities by Clubs and Organizations424
812 Student Elections425
813 Student Honors426
814 Student Identification Card427
815 Student Housing Policies and Procedures428
815.1 Withdrawal from the Residence Hall432
816 Student Records433
816.1 Notice of College Policy and Student Rights under the Family Educational Rights and Privacy Act (FERPA)436
816.2 Student Transcript Requests437
817 Students With Disabilities438
818 Campus Police Force439
819 Parking440
820 Student Regulations441
820.1 Class Ratings of Student Offenses443
821 Student Disciplinary Procedures and Due Process445
821.1 Student Discipline Procedures for the College Discipline Committee446
822 Student Complaint Procedures448
822.1 Student Grievance Procedures451
823 Drug and Alcohol Abuse Prevention455
825 Summer Camps456
A (APPENDIX) COLLEGE FORMS457
A.1 Admissions Application458
A.2 Bomb Threat Procedures459
A.4 Career-Technical Live Work Request Form460
A.5 Donation of Library Materials462
A.6 Employment Application463
A.7 Administrative Employment Contract465
A.8 Faculty-Teacher Employment Contract466
A.9 Staff Salary Record467
A.10 Staff Salary Record (Hourly)468
A.11. Employment Interviewing Chart469
A.12 Internal Facility Arrangements Form470
A.13 Use of College Facilities Agreement - Indemnity Agreement472
A.14 Family Medical Leave Act (FMLA)476
Notice of Eligibility and Rights & Responsibilities476
A.15 2017-2018 Organizational Chart (Policy 302)478
ECCC_OrgChart_FA2017_Sept.vsd478
Level 1478
Athletics480
Bus. Oper482
Instruction484
Workforce486
Public Info488
Student Services490
IR and E492
Overall494
A.16 Housing Application496
A.17 Academic Career-Technical Faculty Salary Scale for 2017-2018 (Policy 741.7)498
A.18 Nursing Faculty Salary Scale for 2017-2018 (Policy 741.7.1)500
A.19 Library Reconsideration Request Form502
A.20 Part-Time Special Employment Agreement (Rev. 8.2014)503
B (APPENDIX) ADMINISTRATIVE PERSONNEL JOB DESCRIPTIONS504
B.1 President505
B.2 Vice President for Instruction507
B.3 Vice President for Business Operations508
B.4 Vice President for Student Services509
B.5 Associate Vice President for Public Information510
B.6 Dean of Healthcare Education511
B.7 Dean of Workforce Education and Development513
B.8 Dean of eLearning Education514
B.9 Vice President for Institutional Research & Effectiveness515
B.10 Dean of Information Technology516
B.11 Dean of Personnel Services & Athletics517
B.12 Dean of Learning Resources519
B.13 Superintendent of the Physical Plant520
C (APPENDIX) INSTRUCTIONAL PERSONNEL521
C.1 Teaching Faculty - Academic522
C.2 Teaching Faculty Career & Technical Education523
C.3 Division Chairpersons524
C.4 Instructor for EMT Technology Course525
C.5 Director-Instructor for Surgical Technology Program526
C.6 Instructor for Surgical Technology Program528
C.7 Nursing Faculty529
C.8 Director-Nursing Faculty For the Practical Nursing Program531
C.9 Director of Bands-Instructor533
C.10 Assistant Band Director-Instructor534
C.11 Secondary Student Services Coordinator - Philadelphia Neshoba County Career-Technical Center535
D (APPENDIX) NON-TEACHING PROFESSIONAL STAFF JOB DESCRIPTIONS536
D.1 Academic Counselor (Position I)537
D.2 Instructional Counselor538
D.3 Administrative Assistant to the President539
D.5 Assistant Director of Admissions and Records540
D.6 Assistant Director of Financial Aid (Loans)541
D.7 Assistant Director of Financial Aid (Work Study)542
D.8 Assistant Inter-Collegiate Coaches543
D.9 Assistant to the Associate Vice President for Public Information544
D.10 Associate Director for Information Technology545
D.11 Basic Skills Specialist546
D.12 Business Office Accountant (Position 1)547
D.13 Business Office Accountant (Position II)548
D.14 Campus Police Chief549
D.15 Career Center Director-Recruiter551
D.16 (DO NOT MERGE per T.H. - Counselor for Workforce Education)552
D.17 Dean of Students553
D.18 Director of Philadelphia-Neshoba County Career-Technical Center554
D.19 Director of ABE-HSE555
D.20 Director of Admissions and Records556
D.21 Director of Alumni Relations and the Foundation557
D.22 Director of Financial Aid558
D.23 Director of Housing-Student Activities559
D.24 Director of the Small Business Development Center560
D.25 Success Center-Testing Coordinator561
D.26 Director of Career & Technical Education562
D.27 Director of Workforce Development563
D.28 eLearning Coordinator564
D.29 Guidance Counselor for Career-Technical Instruction, Philadelphia-Neshoba County Career-Tech Center565
D.30 Information Technology Technical Specialist566
D.31 Inter-Collegiate Coaches567
D.32 Librarian 1568
D.33 Network Administrator569
D.34 Personal Development Specialist-Site Coordinator570
D.35 Publications Coordinator571
D.37 WIOA Workforce Coordinator-Computer Instructor-TDWDB572
D.38 Workforce Development-Advanced Skills Trainer573
D.39 Workforce Development-Site Coordinator-Advanced Skills Trainer574
D.40 Workforce Development Coordinators575
D.41 Sports Information-Communications Specialist576
D.42 Information Technology Software Support Specialist577
D.43 Director of the Success Center, Testing & Continuing Education578
D.44 Director of Human Resources579
D.45 Student Recruiter-Enrollment Specialist581
E (APPENDIX) NON-TEACHING ADMINISTRATIVE SUPPORT STAFF JOB DESCRIPTIONS582
E.1 Administrative Assistant to the Vice President for Instruction583
E.2 Administrative Assistant for eLearning584
E.3 Administrative Assistant to the Dean of Personnel Services & Athletics585
E.4 Administrative Assistant for Career & Technical Division586
E.5 Administrative Assistant to Faculty587
E.6 Administrative Assistant for Healthcare Education588
E.7 Administrative Assistant for the Library589
E.8 Administrative Assistant to Superintendent of Physical Plant590
E.9 Administrative Assistant for the Director of the PNCCTC591
E.10 Administrative Assistant to the Associate Vice President for Public Information592
E.11 Administrative Assistant to the Vice President for Student Services593
E.12 Administrative Assistant for ECCC Small Business Development Center594
E.13 Administrative Assistant for Workforce Development Division596
E.14 Administrative Assistant to the Director of Financial Aid597
E.15 Administrative Assistant - WFD- ITT Center598
E.16 Admissions and Records Clerk - Application Specialist599
E.17 Admissions & Records Clerk - Veterans Affairs (VA) Enrollment Services600
E.18 Admissions and Records Clerk - Transcript Specialist601
E.19 Assistant to the Director of Financial Aid (Scholarships & Off-Campus Aid602
E.21 Business Office Clerk - Accounts Payable603
E.22 Business Office Clerk - Accounts Receivable604
E.23 Business Office Clerk - Payroll605
E.24 Business Office Clerk - Purchasing606
E.25 Administrative Assistant to Director of Human Resources607
F (APPENDIX) NON-TEACHING INSTITUTIONAL SUPPORT STAFF - HOURLY PERSONNEL JOB DESCRIPTIONS608
F.1 Assistant Chief of Police609
F.2 Campus Police Officer610
F.3 Campus Police Dispatcher611
F.4 Security Officers612
F.5 Childcare Attendant613
F.6 Childcare Lead Teacher614
F.7 Dormitory Supervisors615
F.8 Bookstore Manager616
G (APPENDIX) GRANT PERSONNEL JOB DESCRIPTIONS617
G.1 ABE Instructor-Trainer618
G.2. Transition Specialist-Data Manager619
G.5 Healthcare-Advanced Skills Trainer620
G.6 Electrical Technology Instructor (9-month) - TAACCCT Grant621
G.7 Electrical Technology Instructor-Facilitator-Technology Assistant (9-month) - TAACCCT Grant622
G.8 Navigator (12-month) - TAACCCT Grant623
G.9 Center Operations and Data Coordinator (12-month) - TAACCCT Grant624
G.10 WIOA Workforce Coordinator - Computer Instructor -Twin Districts Workforce Area625
G.11 Basic Computer Instructor - Twin Districts Workforce Area627
G.12 Adult Basic Education Instructor - MI-BEST628
G.13 Navigator - MI-BEST629
G.14 Wellness Coordinator630
G.15 Coaching & Professional Development Specialist - Early Childhood Academy631
G.16 Resource & Referral Center Associate - Early Childhood Academy632
G.17 Navigator (12-month) - Families First Grant633
H (APPENDIX) MISCELLANEOUS JOB DESCRIPTIONS634
H.1 Activity and Fitness Center Director635
H.2 Assistant Director of Intramural Sports and Student Activities636
H.4 Athletic Advisor-Assistant Coach637
H.5 Centralettes Coordinator638
H.6 Cheerleader Sponsor639
H.7 Director of Intramurals640
H.8 Student Recruiter (Summer)641

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