ECCC Policies & Procedures

E.3 ADMINISTRATIVE ASSISTANT TO THE DEAN OF PERSONNEL SERVICES & ATHLETICS General Statement of the Function: To serve as the Administrative Assistant to the Dean of Personnel Services & Athletics and perform those duties and functions normally associated with those of an administrative assistant. The general duties and functions will include general office duties such as keyboarding, filing, receptionist, telephone, document preparation, data collection, etc. (Direct report to Dean of Personnel Services & Athletics)

Duties and Responsibilities:

1. Coordinate Player/Parent Passes to home events. 2. Manage AS400 athlete roll.

3. Print and distribute athlete absentee records for coaches weekly. 4. Print and distribute athlete midterm and final grades to coaches. 5. Add and remove athlete classes upon request from advisor. 6. Prepare MACJC financial aid athletic report. 7. Coordinate website utilization for Athletic Department. 8. Assist with off season camps/ summer camps for each sport.

9. Prepare rosters for sporting events. 10. Prepare scholarships for athletes.

11. Coordinate the scholarship process/releases/transfers of athletes. 12. Perform administrative assistant duties for Dean of Athletics. 13. Prepare All Star Basketball game information.

14. Assist with Fall/Spring Sport Banquets. 15. Prepare Athletic Booth for Senior days.

16. Assist with post season sporting events as needed. 17. Maintain NJCAA & Region dues compliance deadlines. 18. Process MHSAA pass list request. 19. Assist Admissions with information needed for student/athlete eligibility. 20. Distribute official student/athlete absences report to Admissions.

21. Prepare game programs for print. 22. Prepare travel requests for all sports. 23. Prepare/assist with purchase orders. 24. Assist with coach’s travel reimbursement. 25. Order and maintain office supplies for Athletic Office. 26. Retrieve & distribute Athletic mail daily. 27. Assist with protection list. 28. Post rosters, schedules, and stats on NJCAA website. 29. E-mail campus regarding game day events. 30. E-mail campus regarding game results.

31. Serve as liaison for Athletic Dept. & Public Information. 32. Order Blue Book of College Athletics for each head coach. 33. Prepare pay sheets for game officials for home events. 34. Request pay for officials for home events. 35. Assist in maintaining clean and professional work environment. 36. Assist coaches with eligibility requirements for athletes. 37. Assist in maintaining yearly EC Sports Calendar. 38. Assist with new employee enrollment. (Includes benefits, E-verify, etc.) 39. Assist with Human Resource administrative assistant duties. 40. Serve as Athletic Advisor. 41. Other duties assigned by Dean of Athletics.

(Revised 9/8/09; Edited 2/11/14; Edited 5/15/14)

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