Policies & Procedures Manual

258

Policy No: 601.6

Policy Contact: Vice President for Business Operations

Policy Title: STUDENT ACCOUNTS RECEIVABLE COLLECTIONS PROCEDURES

It is the policy of East Central Community College (“ECCC”) to collect all student tuition and fees at the time of registration. However, if a student has approved financial aid sufficient to cover all costs associated with attending ECCC, the student may enroll in classes and charge the amount of tuition, room, board, and books up to the amount of the approved financial aid. Once received, the student’s financial aid will be applied against his/her account to reduce the balance owed the College. Should the student not receive the approved financial aid or if the student drops out of college prior to receiving the financial aid, the following procedures will be utilized to collect the remaining amounts owed: 1. Current students will be notified on campus regarding the status of their delinquent accounts.

2. Statements will be sent to the debtor annually.

3. A hold will be placed on all student accounts with a past due balance and students will not be allowed to receive transcripts or re-enroll in classes until the past-due balance is paid. (Revised 6/14/16 )