Policies & Procedures Manual

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E.23 BUSINESS OFFICE CLERK - PAYROLL

General Statement of the Function : The Business Office Clerk - Payroll reports to the Business Office Accountant I. The Business Office Clerk - Payroll will be responsible for maintaining payroll records and personnel files as well as processing all payroll for employees and work-study students. The Business Office Clerk – Payroll will serve students, faculty, and staff of the College and residents of the College’s district.

Duties and Responsibilities:

1. Maintain payroll records for maintenance personnel, work-study students, faculty, and staff; 2. Process and distribute payroll checks/direct deposits for maintenance personnel, work-study students, faculty, and staff; 3. Review invoices, process, and distribute accounts payable checks for payroll related vendors; 4. Maintain accounts receivable information for faculty accounts; 5. Review, process, and distribute room deposit refunds; 6. Open and distribute mail on a rotation basis; 7. Assist students, faculty, staff, and visitors at counter as backup for Business Office Clerk – Purchasing; 8. Answer telephone as backup for Business Office Clerk – Purchasing; 9. Perform special projects and other duties as assigned by the Business Office Accountant I and/or the Vice President for Business Operations.