Policies & Procedures Manual

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E.22 BUSINESS OFFICE CLERK – ACCOUNTS RECEIVABLE

General Statement of the Function : The Business Office Clerk – Accounts Receivable reports to the Business Office Accountant I. The Business Office Clerk – Accounts Receivable will be responsible for coordinating and processing third party financial aid and reviewing and processing accounts payable invoices. The Business Office Clerk – Accounts Receivable will serve students, faculty, and staff of the College and residents of the College’s district.

Duties and Responsibilities:

1. Coordinate and prepare various reports for third party financial aid with the Financial Aid office. 2. Coordinate with third party individuals/organizations and process third party financial aid. 3. Work with students and third party individuals/organizations to process adjustments, refunds, withdrawals, etc. 4. Review invoices received, match with purchase order, and obtain proper signature of requester or department head; 5. Verify monthly vendor statements; 6. Generate various departmental reports on an as needed basis; 7. Assist students, faculty, and staff at the customer service counter on a daily basis as backup for Business Office Clerk – Purchasing; 8. Answer telephone and direct calls to proper personnel as backup for Business Office Clerk – Purchasing; 9. Perform special projects and other duties as assigned by the Business Office Accountant I and/or the Vice President for Business Operations.