Policies & Procedures Manual

625

E.20 ADMINISTRATIVE ASSISTANT TO THE VICE PRESIDENT FOR INSTITUTIONAL RESEARCH & EFFECTIVENESS General Statement of the Function : To serve as the administrative assistant to the Vice President for Institutional Research & Effectiveness and perform those duties and functions normally associated with an administrative assistant position. These general duties and functions will include general office duties such as word processing and document production, data collection, electronic data manipulation and organization, filing, reception, telephone and electronic communications, scheduling, etc. This position reports to the Vice President for Institutional Research & Effectiveness. 1. Assist in the production and distribution of institutional research and effectiveness reports and documents; 2. Assist in the integration of institutional research and effectiveness initiatives and tasks with the campus intranet portal and other campus electronic resources; 3. Serve as a contact for campus technical assistance pertaining to evaluations, surveys, online forms, assessments, and other data collection instruments; 4. Assist with the electronic manipulation and organization of data using software packages including spreadsheets and report writers; 5. Assist campus unit planners in the distribution and production of institutional planning documents; 6. Assist faculty in the collection of student learning outcome data; 7. Interact with campus administrators in gathering, organizing, and formatting information and documentation related to accreditation reporting and compliance; 8. Assist in the maintenance, storage, retrieval, and security of electronic and hardcopy document files; 9. Serve as primary reception for the Office of Institutional Research & Effectiveness as well as for designated staff in the Office of Information Technology; 10. Serve as the primary contact for Information Technology help requests, and provide status updates to users through resolutions; 11. Maintain electronic calendars and handle scheduling and travel arrangements; 12. Serve as an initial contact for student requests for certain recurring information technology services, such as login issues, etc.; 13. Answer telephones for the Vice President for Institutional Research & Effectiveness as well as designated staff in the Office of Information Technology; Duties and Responsibilities :

14. Open and distribute mail daily; and 15. Perform other duties as assigned.

(Added 6/12/2018)