Policies & Procedures Manual

618

E.13 ADMINISTRATIVE ASSISTANT FOR WORKFORCE DEVELOPMENT CENTER

General Statement of the Function : The Administrative Assistant for the Workforce Development Center reports directly to the Director of Workforce Development. The duties include: experience or training in the use of the personal computer with skills in word processing and spreadsheet applications, answering the phone for WF Coordinators, and maintaining data entry into EX to provide reports.

Duties and Responsibilities:

1. Assist with preparing word processing documents, duplicating, assembling tests for coordinator’s teachers, and other materials for their instructors and coordinators; 2. Answer telephone phone calls for Workforce Development staff with a pleasing personality; 3. Serve as receptionist for customers seeking Workforce Development Services and the ability to work well with people; 4. Distribute incoming mail and prepare outgoing mail; 5. File, type and maintain help with coordinators’ documentation (travel, purchase requisitions, invoices, etc.); 6. Enter data into EX system for initiating MCCB fiscal support; 7. Assist the Director in maintaining faculty and staff personnel records; 8. Document leave requests when coordinators are absent; 9. Other duties as assigned.

(Edited 5/15/14)