Policies & Procedures Manual

607

E.3 ADMINISTRATIVE ASSISTANT TO THE DIRECTOR OF ATHLETICS

General Statement of the Function: To serve as the Administrative Assistant to the Athletic Director and perform those duties and functions normally associated with those of an administrative assistant. The general duties and functions will include general office duties such as keyboarding, filing, receptionist, telephone, document preparation, data collection, etc. (Direct report to the Athletic Director)

Duties and Responsibilities:

1. Coordinate Player/Parent Passes to home events. 2. Manage Athletic Tracking system daily.

3. Print and distribute athlete absentee records for coaches weekly. 4. Print and distribute athlete midterm and final grades to coaches. 5. Assist with Athletic website utilization with Sports Information personnel. 6. Assist with off season camps/ summer camps for each sport. 7. Manage Athletic Insurance for Athletic Programs. 8. Serve as telephone receptionist for Athletic Department. 9. Assist with concession stands during work hours. 10. Perform administrative assistant duties for Athletic Director. 11. Assist with PR to provide All Star Basketball game information when held at ECCC. 14. Assist with post season sporting events as needed. 15. Maintain NJCAA & Region dues compliance deadlines. 16. Process MHSAA pass list request. 17. Assist Admissions with information needed for student/athlete eligibility. 18. Distribute official student/athlete absences report to Admissions. 19. Prepare/assist with purchase orders. 20. Order and maintain office supplies for Athletic Office. 24. Solicit “Administrator In Charge” assistance for baseball and softball. 25. E-mail “Administrator In Charge” assignments the day before events. 26. Serve as liaison for Athletic Dept. & Public Information. 27. Assist in maintaining clean and professional work environment. 28. Assist coaches with eligibility requirements or information needed for athletes. 29. Assist in maintaining yearly EC Sports Calendar. 30. Other duties assigned by Athletic Director. 12. Assist with Fall/Spring Sport Banquets. 13. Prepare Athletic Booth for senior days. 21. Retrieve & distribute Athletic mail daily. 22. E-mail campus regarding game day events. 23. E-mail campus regarding game results.

(Revised 3/1/18)