Policies & Procedures Manual

277

Policy No: 612

Policy Contact: Vice President for Instruction

Policy Title: CALENDAR OF ACTIVITIES

A calendar of activities is maintained by the College to coordinate the many extracurricular activities of the College and outside groups. Arrangements for a date for any activity of any group must be made through the Office of the Vice President for Instruction. Sponsors of student organizations must obtain approval for their activity through the Office of the Director of Housing/Student Activities. The Office of the Director of Housing/Student Activities will submit the activity to the Office of the Vice President for Instruction. To avoid conflict, the Office of Vice President for Instruction will maintain a calendar of activities on which each activity approved will be scheduled. No entry will be made on the calendar for any event until the Office of the Vice President for Instruction has authorized it. Provisions for faculty chaperons and transportation for such activities must be planned and approved well in advance. After the Office of the Vice President for Instruction has approved the activity by placing the activity on the calendar, arrangements following proper procedures should be made with the Superintendent of the Physical Plant for transportation. There are two forms used for scheduling activities on the College calendar and the location where the forms may be obtained:

(1)

Off-Campus Student Activities Form (Office of the Director of Housing/Student Activities)

(2)

Meeting Facility Arrangements Form (Conferences, Programs, and Workshops} (Office of Vice President for Instruction)

Both of these forms are included in the appendix. (Cross reference Policy 614)

(Edited 5/15/14; Reviewed 3/8/16)