ECCC Policies & Procedures

E.24 BUSINESS OFFICE CLERK – PURCHASING

General Statement of the Function : The Business Office Clerk – Purchasing reports to the Business Office Accountant I. The Business Office Clerk – Purchasing will be responsible for all processing of purchase orders as well as performing cash collection duties. The Business Office Clerk – Purchasing will serve students, faculty, and staff of the College and residents of the College’s district.

Duties and Responsibilities:

1. Receive purchase requisitions from the divisions or budget managers and prepare purchase orders; 2. Maintain requisition files, purchase order files, and encumbered files; 3. Assist Business Office Accountant I in bidding process; 4. Assist students, faculty, staff, and visitors at counter; 5. Prepare daily reconciliation of cash collected and receipts; 6. Maintain supply inventory and charges department accounts based on supply requisitions; 7. Answer telephone; 8. Perform special projects and other duties as assigned by the Business Office Accountant I and/or the Vice President for Business Operations.

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